The following agreement must be accepted in Cardinal Students before registration for classes will be permitted for any semester and before transcripts may be released.
I, the student, agree that I am fully responsible for any charges incurred as a result of registration for classes, enrollment for or cancellation of room and board agreements, other optional services I utilize (such as tutoring services, health care services, etc.) and fines or charges incurred as a result of missing required deadlines. I fully understand and agree to the terms and conditions below.
University Regulations and Policies
All students are responsible for reviewing, understanding, and abiding by the University's policies, procedures, requirements, and deadlines. These regulations and policies include, but are not limited to, University Policies, Catalog Announcements, Student Handbook, and Academic Calendars.
Payment of Fees
All tuition, fees, charges, and expenses are the student's responsibility to pay. Payment must be made by the payment deadline posted on the Enrollment Services website.
If complete payment of the balance due is not received by the due date specified on the Enrollment Services website, a financial hold may be placed on the student's record. Students with financial holds will not be allowed to register in subsequent semesters add additional classes, or swap sections of existing classes for the current semester, nor will official transcripts or diplomas be released by the University.
Students may enroll in an optional monthly payment plan. Students enrolled in the payment plan must pay an enrollment fee each semester and will be billed monthly by the payment plan provider. Full payment of the amount billed by the payment plan provider does not necessarily mean the student's account is paid in full. Students must review their account statements to ensure the budgeted payment plan payments are sufficient to cover their balances with the University.
Students are required to pay any outstanding balances above the budgeted payment plan amounts directly to the University by the payment due date.
Tuition Refund Insurance
Tuition refund insurance is available for purchase prior to the first day of classes for any term. Information about the plan is available on the Enrollment Services website.
Electronic billing is the official method for billing all current and former students with outstanding account balances. Account statements are updated monthly. Current and former students are notified at their University email addresses when statements are available for viewing. Electronic statements can be viewed by clicking the Cardinal Pay link in Cardinal Students.
The official University method of communication with current and former students is email sent to students' University addresses. Students are responsible for managing their email accounts so important information can be received. Failure to view the account statement online is not a valid reason for not paying a bill by the payment deadline. In addition, I authorize the University and their respective agents or contracted vendors to contact me regarding my account balance at the current or any future number that I provide for my cellular phone or other wireless device using automated telephone dialing equipment or artificial or pre-recorded voice or text messages.
Late Payment Fees and Interest
Accounts will be subject to late fees and interest when payments are not received by scheduled payment deadlines. Late fees are charged to accounts once per semester and interest is charged once per month. Interest will continue to accrue as long as the balance is unpaid. Late payment fee and interest amounts are posted on the Enrollment Services website.
Late Registration Fee
Any student whose initial registration occurs on or after the first day of classes will be assessed a late registration fee. Any student whose initial registration occurs after the final add/drop deadline will be assessed a late enrollment fee. Fee amounts are posted on the Enrollment Services website.
Some classes carry additional fees that are not covered by tuition such as materials fees, lab fees, malpractice insurance, etc. Prior to registration, students should verify with academic departments offering the classes whether or not they carry additional fees.
Financial aid (grants, scholarships, loans) that has been approved but has not yet paid to the student account is considered to be pending. Pending aid is deducted from the current term balance in the Pending Financial Aid Details section of the monthly account statement. Any remaining balance will be billed to the student.
In the event that financial aid is reduced or cancelled, or in the event that the student has not met the specified requirements for receiving such aid, the student remains responsible for the full balance of outstanding charges.
Refunds will be processed for students with credit balances on their accounts. Tuition, fees, charges, or expenses that occur to accounts after refunds are processed may result in balances due to the University.
Some amounts due cannot be paid with Title IV funds. Additionally, any credit balance from the current term created by Title IV funds cannot be applied to past-due balances from prior terms. If a refund was triggered by the disbursement of Title IV funds, the student may still owe a balance to the University.
Students are required to pay any outstanding balances by the payment due date even if they received refunds.
Third Party Sponsorship
If part or all of the student's educational expenses are paid by an embassy, agency or company, the student may elect to have the organization billed through our Third Party Billing process. Written authorization from the student's sponsor is required. Upon receipt of a completed billing authorization, a credit will be posted to the student account for the amount authorized. The University will bill the sponsor directly. If the sponsor does not pay in a timely manner, the third party credit will be removed from the student's account and the student will be responsible for payment. Students are responsible for any charges not covered by third party sponsors.
Students who are reimbursed by an employer at the end of the term are not eligible for third party billing and are responsible for payment by the due date.
If the student does not wish to attend the University for a particular semester or if proper financial arrangements cannot be made, it is the student's responsibility to withdraw by dropping all courses via Cardinal Students before the first day of classes. Failure to pay fees, failure to receive financial aid, failure to attend class or refusing financial aid has no effect on enrollment and does not constitute an official withdrawal. Failing grades will be assigned to classes for which students are registered but do not attend per the Change of Enrollment: Undergraduate and Graduate policy. The student will be responsible for all tuition, fees, charges, and expenses resulting from enrollment in these classes.
Withdrawal from the University after the first day of classes may subject the student to tuition, fees, charges, and expenses liability in accordance with the Refund of Student Charges policy. Students are encouraged to discuss the financial implications of their withdrawal with the Offices of Enrollment Services and Student Financial Assistance before making the decision to withdraw.
Personal check: Personal checks, payable to The Catholic University of America, are accepted to pay for a student's tuition, fees, charges, and expenses. If a check is returned from the bank, the student may be required to pay with certified funds in the future and may be required to prepay anticipated tuition, fees, charges, and expenses before being allowed to enroll in courses.
E-check: Electronic check payment may be made for the amount due online at Cardinal Pay. There is no processing fee associated with electronic check payments. A student whose electronic check is returned from the bank unpaid may be required to pay with certified funds in the future and may be required to prepay anticipated tuition, fees, charges, and expenses before being allowed to enroll in courses.
American Express, MasterCard, Visa, and Discover: Credit card payments may only be made through Cardinal Pay. Payment will be accepted on the student's account up to the credit limit of the cardholder and may not exceed the amount due. You will be charged a convenience fee if you pay with a credit card.
Any payment not honored by the student's bank may result in a returned payment fee.
If a student fails to pay any tuition, fees, charges, or expenses or a student fails to make acceptable payment arrangements to bring their student account current, the University may refer the delinquent account to a collection agency or report the student to credit bureaus. The student is responsible for all collection charges associated with the collection of the debt, including but not limited to: collection agency fees, reasonable attorney's fees, court costs, and all other charges allowed by law. These costs may add over 33 1/3% to the balance due. Once an account has been referred to a collections agency, the additional collections fee cannot be removed from the account and the student must make all payment arrangements with the collections agency.
Tuition, fees, charges, and expenses may not be dischargeable in bankruptcy and may survive after the bankruptcy has closed. A student may still owe the debt to the University after the bankruptcy.
The University reserves the right to require a student to prepay for future semesters based on the student's payment history, if a student has an open bankruptcy claim, or if a student has previously had debt forgiven through any chapter of bankruptcy. If the University requires prepayment, all payments for tuition, fees, charges, and expenses must be made prior to registration of the semester for which the student is enrolling.