Introduction

How to Read Catholic University Billing Statements

Due Dates

Penalties on Unpaid Account Balances

Introduction

Catholic University account statements are only available electronically through the Cardinal Pay website. Catholic University does not mail paper statements. Students should access Cardinal Pay through the Student Account tile in Cardinal Students. Authorized Payers can access Cardinal Pay at https://quikpayasp.com/cua/tuitionandfees/authorized.do.

Once in Cardinal Pay, statements can be viewed through the View & Pay Accounts menu option. After selecting that option from the left-hand menu, follow the below steps to view the monthly statement.

To view the current statement: Select the Statement Details hyperlink in the Latest Statement section on the right-hand side of the page.

To view past statements: Select the View Tuition and Fees Details button towards the bottom of the page and then select the tab for Statement History.

When viewing statements, keep in mind that the figures you see are accurate as of the statement date. Activity that occurs after a statement is issued will be reflected on the subsequent monthly statement; new activity will not cause a previously issued statement to retroactively change. 

Notification of monthly statements is sent to the student's Catholic University email address and to any additional email address designated by the student through the Cardinal Pay system. Students who wish to authorize access to their account information to other individuals should establish those persons as Authorized Payers in Cardinal Pay.

Catholic University issues new statements once per month on the 15th (or the first business day thereafter). Account activity occurring after a statement is issued will appear on the subsequent monthly statement.

How to Read Catholic University Billing Statements

Statements can be accessed by following the instructions in the above section. Summary information will be located towards the top of the screen; account details will be located below the summary. To view a printable statement (which includes a remittance coupon for payment by mail), select the PDF icon at the bottom right of the summary section.

Statement Summary

The statement summary provides an overview of all account activity since the last statement date.

The information provided in each of the fields in this section of the statement is listed below.

Invoice Date: The date the statement was generated.

  • All figures on the statement will be accurate as of this date. 
  • Any changes to the account after this date will be reflected on the subsequent monthly statement.

Previous Balance: The "Ending Balance" from the last billing statement.

Current Period Charges: The total of all new account charges since the last billing statement.

Current Period Credits: The total of all new account credits since the last billing statement.

  • This figure does not reflect future scheduled TMS payments or pending financial aid, nor does it include any payments made towards future terms.
  • All credits to the account since the last billing statement will be detailed in the Current Period Activity section.
  • A complete listing of credits for the current term will be detailed in the Cumulative Student Account Summary section.

Late Charges: Catholic University does not utilize this portion of the billing statement.

  • Any late payment charges assessed since the last billing statement will be reflected in the Current Period Charges total and will be listed in the Current Period Activity section.
  • Late payment fees are listed in the Late Fees section of the Tuition and Fees webpage.

Ending Balance: The actual Catholic University account balance as of the statement date.

  • This figure reflects all charges and credits that have posted to the student's account through the current term.
  • This figure does not reflect future scheduled TMS payments or pending financial aid, nor does it include any payments made towards future terms.
  • This figure is calculated as follows: Previous Balance + Current Period Charges - Current Period Credits

Pending Financial Aid: The total of all anticipated Financial Aid payments for the current term.

Budgeted Payment Plan: The total of all remaining budgeted TMS payments for the current term.

Amount Due this Invoice: The amount due to Catholic University by the due date listed on the statement.

  • This figure is the sum total of all charges and credits that have posted to the student's account through the current term as well as any anticipated credits from Financial Aid and/or the TMS payment plan (see Pending Financial Aid and Budgeted Payment Plan descriptions, above).
  • This figure is calculated as follows: Ending Balance - Pending Financial Aid - Budgeted Payment Plan
  • If an amount appears in this box it should be remitted to Catholic University by the due date listed on the invoice. The figure in this box is subject to any late payment fees assessed by the university and, if unpaid, may result in a transcript or registration hold being placed on the student's record.
    • Individuals enrolled in the TMS payment plan option may instead elect to increase their remaining TMS budget by this figure and can do so by contacting TMS online or by phone (1-800-722-4867).

Current Period Activity

This section provides detailed information of all account charges and credits since the last billing statement. Each line item in this section includes:

  • a brief description of the charge or credit
  • the term to which the charge or credit applies
  • the date the charge or credit was applied to the account
  • the amount of the charge or credit

Cumulative Student Account Summary

This section provides detailed information of all account charges and credits assessed during the current term. Each line item in this section includes:

  • a brief description of the charge or credit
  • the term to which the charge or credit was applied
  • the date the charge or credit was applied to the account
  • the amount of the charge or credit

Pending Financial Aid Details

This section includes details of all anticipated financial aid awards for the current term. Although these awards have not yet posted to the student's account, they have already been deducted from the account balance for purposes of determining the amount currently due. See the Ending Balance and Amount Due this Invoice explanation in the Statement Summary section, above, for additional details.

Anticipated loan disbursements are subject to the successful completion of all steps outlined by the Office of Student Financial Assistance.

If anticipated financial aid awards are missing from the statement, contact the Office of Student Financial Assistance at 202-319-5307. 

Remittance Coupon

Students electing to pay their balance by mail should include a copy of the remittance coupon portion of the statement along with their payment. The remittance coupon is located on the pdf version of the statement. Students should also write their student ID on their check or money order.

Information on additional payment methods is available on the Payment Options webpage.

Due Dates

Payment due dates are listed on billing statements and are also accessible in Cardinal Pay on the View & Pay Accounts page.

If not paid to the university by the due date, the Amount Due this Invoice is subject to late payment fees (as listed on the Tuition and Fees page) and may result in transcript, registration, and/or diploma holds being placed on the student's record.

If viewing the billing statement on the Cardinal Pay site, the payment due date is listed in the first column of the summary section at the top of the page.

If viewing the pdf version of the billing statement, the payment due date is listed in the top right corner of the statement and on the remittance coupon at the bottom of the statement.

 

Penalties on Unpaid Account Balances

Holds

Students who owe a balance to the university may be subject to registration, transcript, and diploma holds. Transcript and diploma holds may apply to students with any outstanding balance. Registration holds may apply to students with outstanding balances of $300 or more.

Late Fees

Late fees are assessed once per semester on the following dates:

  • Fall term - first Tuesday after add/drop*
  • Spring term - first Tuesday after add/drop*
  • Summer term - first Monday after the start of sessions 25 and 26*

*dates will be posted on the calendar on the right-hand side of the main Enrollment Services webpage

The late fee is 5% of the total outstanding student account balance for the current term, excluding outstanding charges that are less than 30 days old. This balance includes all unpaid charges from the current term that are at least 30 days old less any scheduled payments for the current term from university-disbursed financial aid or the monthly payment plan.

Interest Charges

Interest is assessed on unpaid student account balances on the 15th of each month. If the 15th falls on a date the university is closed, interest is assessed on the first business day after the 15th. Interest is assessed at a rate of 18% per annum and is assessed on the total outstanding account balance, excluding outstanding charges that are less than 30 days old. This balance includes all unpaid charges from the current* or prior terms that are at least 30 days old less any scheduled payments for the current term from university-disbursed financial aid or the monthly payment plan.

*unpaid charges from the current term will begin to accrue interest in the following months:

  • October - first interest assessment to include unpaid charges from the current Fall term
  • February - first interest assessment to include unpaid charges from the current Spring term
  • June - first interest assessment to include unpaid charges from the current Summer term